Lifecycle Management of ETDs: Impacts and Outcomes

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The Lifecycle Management of ETDs project deliverables have resulted in several measured impacts and outcomes. For each of the deliverables there were a corresponding set of peer review evaluations and assessments that were conducted. These are summarized below. The feedback received has directly contributed to the improvement of the deliverables ahead of final release. Final release of the Guidance Documents and Workshop & Educational Materials is scheduled for February 28th, 2014. Evaluations and assessments for the Lifecycle Management Tools are scheduled to begin in Spring 2014.

Guidance Documents: Impacts & Outcomes

Per the Project Workplan, the Guidance Documents for Lifecycle Management of ETDs were sent out for a 5-month public review period between August-December 2013. The public review period is officially closed but interested parties can still download the review copy from the web page created to facilitate the public review dissemination:

Audience Outreach

The following groups and corresponding listservs were targeted for distribution and reviewer invites:

  • ETD-L
  • ARL
  • CLIR
  • CNI Listserv
  • DLF-Announce
  • Digital-Curation (Google Group)
  • Code4Lib
  • DigiPres
  • PADG
  • NDSA
  • LITA-L
  • Archivists & Archives

Review Impacts & Outcomes

The 5-month public review resulted in the following outcomes and impacts:

  1. 128 registered reviewers
  2. 18 reviews received
  3. Geographic distribution:

ETD Lifecycle Management Workshop: Impacts & Outcomes

The Workshop and Educational Materials deliverable was delivered in two phases. A pilot workshop was conducted in February 2013 at the TxETDA Conference. The final project workshop was conducted at the 2013 USetdA Conference in June.

Pilot Workshop Impacts & Outcomes

During the half-day pilot release held in conjunction with TxETDA 2013, several of the Guidance Document authors along with Principal Investigator Martin Halbert provided an overview of the research and information documented in the various Guidance Document topics. The pilot workshop also included a focus group discussion. Attendees were presented with questions that attempted to solicit feedback to the topics addressed in the Guidance Documents. This pilot workshop was primarily deployed to enable project staff to get familiar with presenting the information and gauging audience receptivity. The audience consisted primarily of librarians and graduate school employees. The pilot workshop agenda, overview slides, and focus group questions are available below:

The pilot workshop was successful in emphasizing the importance of making the final workshop highly interactive--prioritizing audience participation.

Final Workshop Impacts & Outcomes

The final half-day workshop was held in conjunction with 2013 USetdA in Claremont, California. The final workshop improved upon pilot workshop in a number of significant ways. First of all, the workshop was modularized to give the attendees a balanced overview of lifecycle management concepts for ETDs, a thorough overview of the Guidance Document topics, and a demonstration of the project's third deliverable--the Lifecycle Management Tools. Attendees were encouraged to actively participate in identifying their ETD program duties and responsibilities on the DCC Curation Lifecycle as it applied to ETDs. They were also provided with an end-to-end demonstration of using a format recognition tool (DROID) to identify and record file format information for ETDs and their supplemental files.

Attendees were assessed both for their pre-workshop knowledge and familiarity of ETD lifecycle curation concepts and their post-workshop comprehension. The workshop had 20 attendees, including representatives from deans offices, libraries, graduate schools, media centers, and campus IT. Eighty-four percent of those who responded (16 of 19 responses) to the post-workshop assessment reported that the workshop improved their understanding. A full reporting of all assessment findings will be presented to IMLS at the conclusion of the project (October 2014) with all responses quantified and anonymized. The assessment instruments and presentation slide are available below:

The pre- and post-workshop assessments contributed greatly to the final improvements and packaging of the Guidance Documents, Lifecycle Management Tools, and Workshop/Educational Materials.

Lifecycle Management Tools: Impacts & Outcomes

This section is a placeholder for documenting the impacts and outcomes of all evaluations scheduled for Spring 2014.

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